In accordance with the General Data Protection Regulation (GDPR / EU 2016/679), this policy describes how Ibeji Systems collects, processes and protects your personal data.
Ibeji Systems is the data controller for personal data collected through the ibejisystems.com website.
DPO Contact: contact@ibejisystems.com
We collect data you voluntarily provide via contact and sign-up forms: name, email address, institution name, and any message you send us.
We also collect technical browsing data (IP address, browser, pages visited, session duration) via functional and analytical cookies.
We never collect sensitive data (health data, ethnic origin, political opinions, etc.).
Your data is used exclusively to: respond to your contact requests, send you information about our services if you have consented, improve user experience on our site, and ensure the security of our systems.
We never sell, rent or share your personal data with third parties for commercial purposes.
Consent (Art. 6 §1 a) GDPR): for sending marketing communications.
Performance of a contract (Art. 6 §1 b) GDPR): for handling your service requests.
Legitimate interest (Art. 6 §1 f) GDPR): for site security and service improvement.
Contact data is retained for 3 years from your last contact with us.
Navigation data via cookies is retained for a maximum of 13 months.
Beyond these periods, your data is deleted or anonymized.
Our site is hosted by Vercel Inc. (United States). This transfer is governed by the Standard Contractual Clauses (SCCs) approved by the European Commission, in accordance with Art. 46 of the GDPR.
The conversational agent uses third-party artificial intelligence services. No personally identifiable data is transmitted to these services in the context of generic conversations.
Under GDPR, you have the following rights regarding your personal data:
→ Right of access (Art. 15): obtain a copy of your data.
→ Right of rectification (Art. 16): correct inaccurate data.
→ Right to erasure (Art. 17): request deletion of your data.
→ Right to restriction (Art. 18): restrict processing of your data.
→ Right to portability (Art. 20): receive your data in a structured format.
→ Right to object (Art. 21): object to the processing of your data.
To exercise these rights, contact us at: contact@ibejisystems.com
You also have the right to lodge a complaint with the competent supervisory authority.
Our site uses strictly necessary cookies for operation (session, language) and anonymous analytical cookies to measure audience.
You can manage your cookie preferences at any time via the consent banner displayed on your first visit.
You can also configure your browser to refuse all cookies, although this may affect certain site features.
We reserve the right to modify this privacy policy at any time. Any material changes will be notified by a notice on the site.
Last updated: August 2026